East Central Solid Waste Commission
Commission’s Office, Mora MN
APPROVED MINUTES
September 12, 2022
The regular meeting of the East Central Solid Waste Commission was held on September 12, 2022 at Kanabec County Courthouse basement meeting room. Chairman Greene called the meeting to order at 9:00am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Abel from Foth, Tracy Emerson from ECSWC, John Kellas from ECSWC, Dilan Christiansen, Mille Lacs County, Lisa Thibodeau, Chisago County, Teresa Wickeham, Kanabec County, Ryan Carda, Kanabec County, Caleb Anderson, Pine County.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Additions to the Executive Director Report, Kenneth Olson.
Commissioner McNally moved to approved the Agenda and the additions, second by Commissioner Oslund, all in favor, motion carried (5-0)
MEETING MINUTES FOR BOARD MEETING August 8, 2022
Commissioner Hallan moved to approve the Meeting Minutes August 8, 2022 second by Commissioner Peterson all in favor, motion carried (5-0)
CLAIMS
Executive Director Troupe notified to the County representatives that the Paint Care checks for July-Dec 2021 will be mailed out.
Commissioner McNally questioned the Host Fee’s for Arthur Township and Kanabec County. Executive Director Troupe stated they are correct and agreed for Commissioner McNally to come in at another time and discuss how the payments are figured.
Commissioner McNally also questioned the Climate Aire, Flare repair. Asked why we are still paying for repairs on the Flare that doesn’t work. Executive Director Troupe said she would contact Bruce from Foth, and see about billing the original company for the repairs since they sent us the wrong materials.
Commissioner Oslund moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner McNally all in favor of paying the Claims List 55 items ($312,501.79), the additional claims 11 items ($89,398.01), the Paid Claims List 13 items ($38,969.87), Payroll 13 items ($128,157.51), all in favor, motion carried (5-0)
OLD BUSINESS
Cambridge Transfer Floor
The contract was awarded to KC Gustafson with a Bid of $94,650. The work will begin on September 19, 2022 and the building will not be available until at least October 3.
We will be open at Cambridge for private loads but closed to commercial haulers.
Executive Director Troupe requested to be closed Saturday September 24, due to short staff for the day, 1 out of sick leave, the other requested the day off. Board approved being closed that day.
Deer Carcasses
Deer Carcasses will be collected at all three sites using the same protocol as last year. A covered box will be used at Cambridge and Hinckley and delivered to Mora when it is full. We are requesting the carcass be bagged. A regular roll off box will be used in Mora and emptied daily.
Hunters will bring deer carcasses – we will charge as garbage. 1 carcass is $5.
Haulers with a full load should contact site to assure that there is adequate room in the container if delivering to Cambridge or Hinckley.
Director Troupe reported the DNR has an RFP for disposal of deer carcasses stating that they are to be delivered to East Central Solid Waste Commission. The area is partially in Chisago County but also includes Anoka. She called the contact on the RFP and informed them that we would not be accepting these carcasses. It is partially in our area but I really feel they should be contacting the landfill prior to putting this out in an RFP.
Commissioner McNally asked if a person brings in one carcass, if we have to dig and cover for one carcass? And is it cost effective to do that. Also thinks we should be contacting the DNR for aid in disposal of deer since they have increased the price of a hunting license.
Commissioner Hallan stated we have bigger issues to worry about than going negative with one deer carcass.
Caleb Anderson suggested to provide bags for the carcasses at the transfer stations since that is a new request this year. Executive Director Troupe stated we could.
Pickup Purchase
Assistant Director, John Kellas, reported after checking with multiple dealers on the state purchasing contract, all dealers contacted regardless of manufacturer stated the queuing time for a new vehicle ordered through this contract would be between 9-18 month range. We have located several used work trucks in Mora that seem like they would meet the needs of the site and seem reasonably priced. Mora Chevrolet has two trucks that are for sale as of 9/7/22.
2018 Chevrolet 3500 LTZ 6.0 (Stock #4949A) 70,000 miles for $52,700
2017 Chevrolet 2500 LT 6.0 (Stock #9692) 72,000 miles for $40,600
Both trucks seem in reasonable condition and would be a great vehicle for site use.
Director Troupe suggested to get a dollar amount to be spent for a pickup and John Kellas find one from that price cap.
Commissioner McNally recommended Gerrald attend with search and purchase.
Commissioner Hallan motioned up to $54,000, second by Commissioner Oslund, all in favor, motion carried (5-0)
JULY 2022 FINANCIAL STATEMENT
Director Troupe reported for the month ended July 31, 2022 ECSWC realized a net income on an accrual basis of $119,741.05. On a cash flow basis, for the month of July, there is an increase in cash of $188,279. Un-obligated cash less upcoming cash outlays at the end of the month was $3,703,250.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, closure fund, landfill equipment fund, and host facility fund total $6,077,727.
Commissioner Hallan moved to approve the July 2022 Financial Statement, second by Commissioner Peterson all in favor, motion carried (5-0)
County Goal/Volume Tables
Each County was sent a Goal/Volume Table that shows population, tonnage, and recycling for 10 years going forward.
Executive Director Troupe stated that all counties need to make sure their numbers are correct or write a letter stating why they are not. We need to make the argument so we can get accurate CON and permitting. When adding everything together, we are at the 100,000. We need to make the decisions if we are still taking MSW from Atkin through Garrison Disposal, we to figure out how much MSW comes to here from Mille Lacs County and how much goes to other landfills, we also need to decide if we are going to take out of state MSW.
If the numbers are incorrect, please contact Danielle Drussell at the MPCA.
Commissioner Hallan stated that the regular population is almost doubled on the weekends and summer months.
It was brought up to check tourism numbers to see if those can be added.
Teresa Wickeham from Kanabec County Environmental Services stated she is going to check resident and non-resident numbers.
County Hauler Licensing
Director Troupe reported East Central Solid Waste Commission offers a Hauler Contract to all licensed MSW haulers in our 5-county region with the requirement that they need to haul all ECSWC area MSW to the Commission. ECSWC’s current hauler contracts provide for a $14 rebate per ton and this contract expires December 31, 2023.
That Minnesota Department of Revenue requires haulers to pay MSW tax in directly to the State. Commission staff is requesting that each County add collection of tax to their licensing requirement.
Haulers need to have their name and phone number on collection dumpsters. It is not fair to staff at ECSWC to have to deal with hauler’s customers. They don’t call to thank us.
For the new hauler contract, a discussion about roll-off haulers and licensing. Should roll-off haulers be eligible for the rebate in the new contract. Providing roll off companies with contracts does count against our CON (Certificate of Need) because demolition debris is going into our MSW landfill.
It is important that each County provide ECSWC with information on haulers that they license.
Commissioner McNally asked if we as an entity can require the correct name and number on the trucks and dumpsters?
EXECUTIVE DIRECTOR’S REPORT
Meeting with the MPCA concerning PFAS is set for September 13, 2022
The new Cambridge Scale should be ready for use on Wednesday September 14, 2022.
2023 Budget – I am requesting comments/direction for wage increases in 2023. The Draft Budget will be presented next meeting.
Kenneth Olson
Kenneth Olson called Commissioner Oslund, stated he is in his last years of business, and wanted to know if we wanted to buy the crushed concrete. Commissioner Oslund will get the price he wants for the concrete and the Board decide at the next board meeting.
OCTOBER MEETING DATE
The September Meeting is scheduled for Monday October 10, 2022 at 9:00 am at the ECSWC office in Mora.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Oslund moved to adjourn the meeting at 10:40 AM, second by Commissioner Peterson, all in favor, motion carried (5-0)
Respectfully submitted,
Tracy Emerson