East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
October 12, 2020
The regular meeting of the East Central Solid Waste Commission was held on October 12, 2020 at the Commission Offices, Mora MN 55051. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson and Pine County Commissioner Steven Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present included: Bruce Rehwaldt of Foth Companies and Lisa Thibodeau with Chisago County Environmental Services.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added Return on Investment to Financial Statement and Meeting location to 10.0 Next Meeting Date.
Commissioner Hallan moved to approve the Agenda with additions, second by Commissioner Oslund, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING September 14, 2020
Commissioner McNally moved to approve the Meeting Minutes September 14, 2020 second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner McNally moved to approve the Claims List, Paid Claims List, and the Additional Claims List, second by Commissioner Hallan. All in favor of paying the Claims List 46 items, ($353,563.08), the Paid Claims List 5 items, ($139,974.50), and the Additional Claims 15 items ($178,354.70),VISA 12 items ($1,307.22) and Payroll Account 13 items ($123,800.89), motion carried (5-0).
DEER CARCASSES
Director Troupe reported that last meeting the decision was made to not accept deer carcasses. She informed the DNR and the MPCA of this decision. From the webinar on Chronic Wasting Disease, incineration was recommended and also guidance was provided for landfilling. When landfilling, carcasses would be placed above leachate lines and covered with dirt. We would prepare a place and locate much like we do now for asbestos.
Commissioner Peterson stated the DNR and MPCA need to work out reasonable solutions. Commissioner Hallan suggested that Director Troupe be allowed to make a deal to manage these carcasses. Commissioner Peterson stated that we will not take until the state and DNR get together with a Plan.
Director Troupe suggested that she may be able to have discussion about this the following day during an MPCA inspection, Commissioner Peterson asked Commissioner McNally to attend that inspection.
PUBLIC COMMENT
There were no public comments.
AUGUST 2020 FINANCIAL STATEMENT
Director Troupe reported for the month ended August 30, 2020 ECSWC realized a net income on an accrual basis of $199,957. On a cash flow basis for the month of August there is an increase in cash of $131,733. Un-obligated cash less upcoming cash outlays at the end of the month was $4,123,805.
Commissioner McNally moved to approve the August 2020 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
Discussion of Return on Investment was discussed. Director Troupe recommended $1 million to be shared at the appropriate shares. Commissioner Hallan moved to return $1 million dollars, second by Commissioner Oslund, all in favor, motion carried (5-0).
Commissioner Peterson moved to have check at November 9 Meeting, second by Commissioner McNally, all in favor, Commissioner Hallan opposed to receiving check in 2020, motion carried (4-1).
2021 BUDGET
Director Troupe introduced the Draft 2021 Budget showing income in the amount of $6,775,700 and expenses $6,243,615 with the end result an accrual Net Income of $532,085. The reserve funds will be increased for landfill expansion and landfill equipment fund.
Health insurance rates are increasing 9.8 percent for 2021. The increase is $50.64 for single and $135.16 for family. 2021 wages have been prepared with a 2.5% increase from last year’s pay scale. Commissioner McNally pointed out that the tire recycling charges were increased last meeting so that number should be more. Commissioner Oslund pointed out that there were two lines for Employee Safety.
Director Troupe commented that this Draft Budget was for their review and she will revise and come back next meeting with recommendation for approval.
EXECUTIVE DIRECTOR REPORT
Cambridge Transfer Station Capacity
I have a verbal approval for additional capacity at Cambridge Transfer Station. There will be an MPCA inspection done at the landfill Tuesday, October 13th. I will be able to ask more questions at that time.
Tire Recycling
There are 3 tire recyclers: Liberty, Tire Aggregate, First State. There are a couple that have applied for a license but never followed through or they are just not done. Tammie Denholm checked with companies outside of Minnesota – did get prices that were high and we would have to transport part-way. We have a tire transport license for Minnesota but not the other states.
Small Fire Hinckley Transfer
A hot load or maybe a battery was brought in by Curt’s Roll-Off on Monday morning, October 5th. Lyndon Stegemen, Hinckley Equipment Operator, noticed the fire. He scooped it up and took it outside and with the winds, it flared. He used fire extinguishers and sand to get the fire out. The fire department was called and completed putting out the fire.
NOVEMBER MEETING DATE
Commissioner McNally requested that the Meeting be moved to a larger room at Kanabec County Courthouse to accommodate for social distancing. The November Meeting is scheduled for Monday, November 9, 2020 at 9:00 a.m. at Kanabec County Courthouse. Director Troupe will work with Kanabec Coordinator for exact location.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn at 10:40 AM, Commissioner Oslund moved to adjourn the meeting, second by Commissioner Peterson, all in favor, motion carried (5-0).
Respectfully submitted,
Janelle Troupe, Executive Director