East Central Solid Waste Commission
Commission’s Office, Mora MN
APPROVED MINUTES
October 11, 2021
The regular meeting of the East Central Solid Waste Commission was held on October 11, 2021 at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Greene called the meeting to order at 9:00am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe through Zoom.
Others also present at the meeting included: Gene Kramer, Arthur Township,
Bruce Rehwaldt, Foth, Tracy Emerson from ECSWC.
Chairman Greene called the meeting to order at 9 AM.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Commissioner Oslund approved the Agenda, second by Commissioner Hallan. All in favor, motion carried (5-0)
MEETING MINUTES FOR BOARD MEETING September 13, 2021
Commissioner Hallan moved to approve the Meeting Minutes September 13, 2021 second by Commissioner Peterson, all in favor, motion carried (5-0)
CLAIMS
Commissioner McNally asked why on the Report of Claims the Kanabec County Host Fee is $56,823.06, and on the Profit and Loss statement it is listed as $53,991.78, Executive Director Troupe explained the number on Report of Claims is for September and the number on the Profit and Loss is for August.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Oslund all in favor of paying the Claims List 51 items ($161,845.73), the Paid Claims List 9 items ($24,570.17), the Additional Paid Claims List 17 items (20,237.75), Payroll 13 items ($107,814.26), all in favor, motion carried (5-0)
AUGUST 2021 FINANCIAL STATEMENT
Director Troupe reported for the month ended August, 2021 ECSWC realized a net income on an accrual basis of $100,896.34. On a cash flow basis, for the month of August, there is an increase in cash of $186,490.75. Un-obligated cash less upcoming cash outlays at the end of the month was $3,501,338.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $5,485,231.
The funds in August are invested as follows:
The money market checking account at First Citizens National Bank earns .10%, the CDs through July 2022 at 2.25%. The Magic Fund rate is .02% and Unity Bank current interest rate is .25%
2020 2021 Sept 17 Sept 18 Sept 19 Sept 20 Sept 21
85,581 87,001 8,568 8,709 10,217 10,661 10,689
Commissioner McNally asked if the tonnage increase was due to MSW coming in from outside our counties. Executive Director Troupe said no because we do not allow MSW from outside our counties. Commissioner McNally asked if Demo is counted as MSW tonnage. Executive Director Troupe explained that since the Demo landfill pit is not lined, we are limited to only Demo in that landfill pit so yes, some demo is counted in the tonnage when it goes into the MSW pit. Commissioner McNally also asked about where the deer carcasses are going, Executive Director Troupe explained they will be going in the MSW landfill because it is lined.
Commissioner Hallan moved to approve the charge of a single deer carcass to be $5, second by Commissioner Peterson, all if favor, motion carried (5-0).
Commissioner Hallan moved to approve the August 2021 Financial Statement, second by Commissioner McNally all in favor, motion carried (5-0)
2022 BUDGET
Background:
This is the first glimpse at the Budget for 2022. This budget is based on 110,000 tons MSW disposal. East Central does all hauling for leachate and transfer station hauling. We haul mattresses to Evergreen so we have control of our trailers. We haul our tires in with our roll-off truck to save money at Cambridge and Mora. We have been short staff all year so there are a few new positions. This budget also includes a 6.2% increase in wages to employees. The health insurance is increasing $52.88 for a single coverage and $141.18 for those carrying family coverage. Currently we only have 2 positions with family coverage but we need to look at the needs of future employees as well.
The budget shows a net income on an accrual basis of $735,766 and cash basis of $1,793,335.
We would like to order another truck that will not be delivered until July 2022 if we order it now. Cost of new truck is $143,000.
Commissioner Peterson moved to approve the Increase in payment of Health Insurance, second by Commissioner Hallan all in favor, motion carried (5-0)
Commissioner Hallan moved to approve the ordering of a new truck, second by Commissioner Oslund all in favor, motion carried (5-0)
EXECUTIVE DIRECTOR’S REPORT
Cambridge Building Repairs – MCIT has approved BJ Baas Builders plan for repairs. We have delivered the Contract and the $10,000 down-payment on the project.
Executive Director Troupe reported that everything is ready to go with the permits and they are out looking at Garage doors today with the electrician, so about a month we will have closing doors. The cost for the repairs to the building is $267,000 and insurance is covering.
2020 Audit with the Office of the State Auditor is underway. The Auditor is working from home, don’t foresee any issues with the audit.
We are looking at various designs for transfer stations. I think we need to use this time for investigation. I have reached out to staff at MPCA for information of which I have not seen much response. I feel we should be looking at building design, probably not only in Minnesota. I don’t believe that there are a lot of these buildings in the state the size that we are wanting. I stopped by Walter’s in Blaine but we will need an appointment to really see the entire building.
It has been recommended to me to go look at the buildings in Becker, Clay, and Hubbard counties, they are the newest ones that have been built. I would like Bart to go look at Walter’s in Blaine.
Commissioner Greene asked about the new floor, Executive Director Troupe stated that has been brought over to next year’s budget, and we will have a new bidding session.
Commissioner Oslund moved to approve the Executive Director’s Report, second by Commissioner McNally, all in favor, motion carried (5-0)
NOVEMBER MEETING DATE
The November Meeting is scheduled for Monday November 8, 2021 at 9:00 am at the ECSWC Main Office.
ADJOURNMENT for Closed Session
Chairman Greene asked for a motion to adjourn to Closed Session for Executive Director Review. Commissioner Oslund moved to adjourn the meeting at 9:30, second by Commissioner McNally all in favor, motion carried (5-0)
Commissioner Peterson motioned to resume open session, second by Commissioner Oslund. No Action was taken.
Commissioner McNally motioned to adjourn the meeting at 10:15, second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Tracy Emerson, Clerk