East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
November 12, 2018
The regular meeting of the East Central Solid Waste Commission was held on November 12, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Dave Oslin.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt and Don Michiels of Foth Companies, Gerrald Nohner and Brett Johnson of ECSWC, VJ Polkus of Ziegler Inc., Gene Kramer of Arthur Township, Joel Patnode of Patnode Trucking and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added: Flare & Blowers, Return on Investment and Olson Property.
Commissioner McNally moved to approve amended the Agenda, second by Commissioner Olsund, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING OCTOBER 8, 2018
Commissioner Hallan moved to approve the Meeting Minutes October 8, 2018 second by Commissioner Oslund, all in favor, motion carried (5-0).
CLAIMS
Director Troupe requested permission to pay Jim Greske for the hauling of the loader and dozer. The amount is unknown at this time.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Hauler Rebate, the Additional Claims List and Jim Greske, second by Commissioner Hallan, all in favor of paying the Claims List ($143,538.32) the Paid Claims List ($89,010.58), the Hauler Rebate ($218,994.56) the Additional Claims List ($75,982.15) and Jim Greske, amount unknown, all in favor, motion carried (5-0).
Commissioner McNally requested clarification on First State Tire and Tire Aggregate LLC. Are these two different tire recyclers?
Director Troupe responded that yes, they are two different recyclers because Tire Aggregate will not come this far so they just pick up at Hinckley. First State Tire Recycling has the State contract and picks up Mora and Cambridge.
PUBLIC COMMENT
None at this time.
SEPTEMBER FINANCIAL STATEMENT
Director Troupe reported for the month ended September 30, 2018 ECSWC realized a net income on an accrual basis of $173,103.95. On a cash flow basis for the month of September there is an increase in cash of $196,039.87. Un-obligated cash less upcoming cash outlays at the end of the month was $3,742,566.87.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,569,625.62.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%. Tonnage has increased 2,042 tons from 2017 or 2.4%.
Commissioner McNally requested clarification the First Citizens Checking account. Does it pay interest?
Director Troupe responded that it is a Money Market checking account that earns .55% interest.
Commissioner Oslund moved to approve the September 2018 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
FLARE AND BLOWERS
Director Troupe reported that she received two bills for the flare in the amount of $67,368 and $36,125. The 20% down payment has been paid.
Mr. Bruce Rehwaldt and Mr. Don Michiels of Foth reported that the flare is largely constructed. The blowers and controls are the longest lead-time items. They are looking at putting the flare and blowers in around the first or second week of January 2019.
Mr. Gerrald Nohner reported that gas for SMMPA is doing very well. Methane is at 55% and Oxygen is .09 – .07 which is exactly where it is supposed to be and it will get better because there are more gas blankets coming to put in.
Director Troupe reported that there is a compressor in the green building that runs constantly and is starting to slow down so a new one will need to be purchased. A quote in the amount of $15,084.62 has been received. This would be a replacement compressor with a dryer system so the old one would not be used any longer. There is $400,000 in the budget for construction costs.
Commissioner Hallan moved to approve paying the blowers, flare and compressor in the amount of $118,577.62, second by Commissioner Oslund, all in favor, motion carried (5-0).
RETURN ON INVESTMENT
Director Troupe reported there is $200,000 that she had suggested returning to the counties. It would come out of the net income and be paid this year.
Commissioner McNally moved to approve paying the $200,000 for the Return on Investment, second by Commissioner Hallan, all in favor, motion carried (5-0).
OLSON PROPERTY
Commissioner Oslund reported that half of the amount for the Olson property would be paid this year and the other half next year or in 2020. Mr. Olson will be meeting with his attorney to finalize.
Director Troupe reported that a portion of the property would need to be released so a building could be constructed.
Director Troupe requested a formal motion requesting Isanti and Chisago Counties Landfill Commission to do a Quick Claim Deed of the property that is leased to East Central Solid Waste Commission to make them the formal owners.
Commissioner Oslund moved to do a Quick Claim Deed to make ECSWC formal owners, second by Commissioner Greene, all in favor, motion carried (5-0).
2019 BUDGET
Mr. VJ Polkus from Ziegler presented information on pricing for a new loader in Hinckley, a pick up broom for the loader in Cambridge and a UTV for the landfill.
Commissioner Hallan moved to approve the purchase of the loader pending staff and Ziegler working out the details, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe reported that the 2019 Budget is completed. She would like to hire an Assistant to the Executive Director starting wage of $20.00/hour. This position is included in the Budget.
Commissioner McNally moved to approve the 2019 Budget, second by Commissioner Hallan, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
DECEMBER MEETING DATE
The December Meeting is scheduled for Monday, December 10, 2018 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:18 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary