East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
October 10, 2016
The regular meeting of the East Central Solid Waste Commission was held on October 10, 2016 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Kanabec County Commissioner Dennis McNally.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner of ECSWC.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ADDITIONS TO THE AGENDA
Director Troupe added: Claims: Royal Tire, Mikes Lawn Service, and Ramy Turf.
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING SEPTEMBER 12, 2016
Commissioner Oslund moved to approve the Meeting Minutes September 12, 2016, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Director Troupe added: Royal Tire – $3,697.38, Mike’s Lawn – $1,998.56, and Ramy Turf – 16,159.50.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, and the added bills for Royal Tire, Mike’s Lawn and Ramy Turf, second by Commissioner Oslund, all in favor of paying the Claims List ($162,304.87), Paid Claims List ($128,253.94), the Additional Claims List ($2,427.34), Royal Tire, Mike’s Lawn, and Ramy Turf, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
AMENDMENT TO SICK LEAVE POLICY tabled from September 12 Meeting
Director Troupe reported that there are employees with a large amount of sick leave accrued. If the Commission were to go out of business, under the current policy, all sick leave under 800 hours would be lost. The current policy states:
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Maximum Accumulations
Employees, upon termination, that have accumulated 100 days (800 hours) of sick leave will be compensated at his/her regular rate of pay.
Director Troupe would like the following considered:
Any termination of employment created by East Central Solid Waste Commission ending business will cause employee’s sick leave accrued to be paid to employees at their current rate of pay.
All other terms of the Sick Leave Policy remain.
Commissioner Hallan moved to approve the Amendment to Sick Leave, second by Commissioner Peterson all in favor, approved (5-0).
AUGUST 2016 FINANCIAL STATEMENT
Director Troupe reported for the month ended August 30, 2016 ECSWC realized a net income on an accrual basis of $149,317.47. On a cash flow basis for August there is an increase in cash of $269,613.77. Year-to-date net income on an accrual basis is $979,958.43. On a cash flow basis year-to-date cash has increased $336,375.93. Un-obligated cash less upcoming cash outlays at the end of the month was $3,397,880.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,900,926.04.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73 % and 1.1%. Tonnage has increased 3,203.32 tons over 2015 or 5.2%.
Commissioner Hallan moved to approve the August 2016 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
LEACHATE POND AND PARTIAL CLOSURE
Director Troupe reported that at the Meeting on September 12, 2016, the Board gave permission to start work on an expedited permit application for leachate pond 3. Bruce Rehwaldt confirmed that the application has been sent in to Dan Vleck with the MPCA.
Director Troupe reported that the plan for this project is that ECSWC purchases all the materials. ECSWC will hire contractors to do the work. We may also be spending some extra money on pumps to pump the water out of the landfill.
BUDGET 2017
Director Troupe reported that she is hoping for the budget to be more completely discussed at the November Meeting but wanted to point out the Capital Items: 3 Walking Floor Trailers, Landfill Flare, and Leachate Pond and Closure Project.
Director Troupe suggested a 3% increase for employees. After checking with the three non-metro counties, she reported that ECSWC wages are very similar to by class.
Director Troupe requested a raise for the part-time Fiscal Officer, Tammi Denholm Bremer to make her pay equal to her other part time position at East Central Regional Development Commission.
EXECUTIVE DIRECTOR REPORT
PaintCare
Director Troupe reported that 6 – cubic yard boxes of paint and oil based products are being scheduled for shipment as part of the PaintCare program.
2015 Audit
The Office of State Auditor will be mailing out the 2015 Audit next week. The report is showing a positive Change of Net Position of $1,048,005 for 2015.
NOVEMBER MEETING DATE
The November Meeting is scheduled for Monday, November 14, 2016 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Peterson moved to adjourn the meeting at 9:45 a.m., second by Commissioner McNally, all in favor, motion carried (3-0).
Respectfully submitted,
Janelle Troupe
Executive Director/Recording Secretary