East Central Solid Waste Commission
Commission’s Office – Mora, MN
APPROVED MINUTES
March 7, 2016
The regular meeting of the East Central Solid Waste Commission was held on March 7, 2016 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, V.J. Polkus of Ziegler Inc, Gerrald Nohner of ECSWC and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added to Claims: Frattalone, Veit, Pine, Royal Tire and MPCA.
Commissioner Oslund moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING FEBRUARY 8, 2016
Commissioner Hallan moved to approve the amended Meeting Minutes February 8, 2016, second by Commissioner McNally, all in favor, motion carried (5-0).
CLAIMS
Commissioner McNally requested clarification on Metropolitan Council.
Director Troupe reported that ECSWC received an Administrative Penalty Order from the MPCA in the amount of $11,723.00 because Frattalone failed to put a silt fence around the dirt piles and did not provide a stormwater pollution prevention plan.
Director Troupe requested payment to Frattalone for $86,676.31. This amount includes the deduction of $15,000.00 retainage fee.
A letter will be sent to the MPCA requesting additional information about the penalty.
Director Troupe reported that a bill from Veit would be coming due prior to the next Board meeting. The amount at this time is unknown. The reason the lines are getting clogged is due to the deceased horses being placed in the new cell.
Commissioner Peterson moved to refuse accepting deceased horses, second by Commissioner Hallan, all in favor, motion carried (5-0).
Director Troupe reported that bills from Pine Environmental Services for a well pump in the amount of $337.84 and Royal Tire for trailer tires in the amount of $941.14 were received.
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, and the added bills for Frattalone, Veit, Pine Environmental Services and Royal Tire, second by Commissioner Oslund, all in favor of paying the Claims List ($139,008.55), Paid Claims List ($93,994.26), the Additional Claims List ($72,304.90), Frattalone ($86,676.31), Veit, amount unknown at this time, Pine Environmental Services ($337.84), and Royal Tire ($941.14), all in favor, motion carried (5-0).
EQUIPMENT NEEDS
Director Troupe reported that bids were opened on March 2, 2016 for high lift loaders for the Cambridge Transfer Station and a Dozer for the landfill.
Mr. V.J. Polkus from Ziegler gave information on the high lift loaders.
Commissioner Hallan moved to approve Chairman Greene and Director Troupe to review the quote and approve the final purchase of the new CAT high lift loader with a one year warranty, second by Commissioner Peterson, all in favor, motion carried (5-0).
Director Troupe reported that she would like to continue to look into information on Dozers. She will bring back information.
Director Troupe reported that a new Roll-Off truck is $216,000; used will need to be the only option.
Commissioner Peterson moved to approve Chairman Greene and Director Troupe to purchase a used Roll-Off truck in the amount up to $70,000.00, second by Commissioner Hallan, all in favor, motion carried (5-0).
LANDFILL GAS
Director Troupe reported that the well heads for the existing gas wells will be installed this coming week. The bill from QED is on the claims list.
Mr. Bruce Rehwaldt reported that the plans for the new wells would be submitted to MPCA within the next two weeks requesting a minor permit modification.
PUBLIC COMMENT
None at this time.
JANUARY 2016 FINANCIAL STATEMENT
Director Troupe reported for the month ended January 31, 2016 ECSWC realized a net income on an accrual basis of $59,420.39. On a cash flow basis for January there is an increase in cash of $53,638.77; year to date cash has increased $53,638.77. Un-obligated cash less upcoming cash outlays at the end of the month was $3,207,921.25.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,808,147.96.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .55% and .61%. Tonnage has increased 718.85 tons over 2015 or 6%.
Commissioner Hallan moved to approve the January 2016 Financial Statement, second by Commissioner McNally, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Solid Waste Management Plan
Director Troupe reported that Mille Lacs County and Kanabec County still need to pass the resolution to pass the SWM plan.
Bruce Rehwaldt reported that once the resolution is passed, Director Troupe would submit a letter requesting CON based on the Go Volume Table.
Office of the State Auditor
Director Troupe reported she would be submitting a letter to the Office of the State Auditor requesting to be released from their Audit.
PUBLIC COMMENT
None at this time.
APRIL MEETING DATE
The April Meeting is scheduled for Monday, April 11, 2016 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 10:03 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder
Recording Secretary