East Central Solid Waste Commission
Commission’s Office – Mora, MN
APPROVED MINUTES
August 8, 2016
The regular meeting of the East Central Solid Waste Commission was held on August 8, 2016 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Curt Hartog and George Fletcher of Foth Companies, Gerrald Nohner and Wes Carlson of ECSWC, Dick Roesler and Gene Kramer of Arthur Township, Lisa Thibodeau of Chisago County, Seth DeGeest of Apex Company and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ADDITIONS TO THE AGENDA
Director Troupe added: Hinckley semi truck and gullies by sedimentation pond.
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner Oslund, all in favor, motion carried (4-0).
MEETING MINUTES FOR BOARD MEETING JULY 11, 2016
Commissioner Peterson moved to approve the Meeting Minutes July 11, 2016, second by Commissioner Oslund, all in favor, motion carried (4-0).
CLAIMS
Director Troupe added: Loader for Cambridge to Ziegler Cat $157,255.00
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, the Hauler Rebate and the added bill for the C, second by Commissioner Peterson, all in favor of paying the Claims List ($154,752.73), Paid Claims List ($1,277,670.36), the Additional Claims List ($8,351.46), Hauler Rebate ($207,774.26) and Ziegler ($157,255.00), all in favor, motion carried (4-0).
LANDFILL APPRAISAL
At the last Board meeting it was decided that an appraisal should be completed. The consensus of the Board is that this appraisal should be limited to provide an approximate amount. Director Troupe will be contacting our engineer Bruce Rehwaldt to provide a limited appraisal of the landfill.
PUBLIC COMMENT
None at this time.
JUNE 2016 FINANCIAL STATEMENT
Director Troupe reported for the month ended June 30, 2016 ECSWC realized a net income on an accrual basis of $242,527.35. On a cash flow basis for June there is an increase in cash of $18.40. Year-to-date net income on an accrual basis is $663,809.00. On a cash flow basis year-to-date cash has increased $298,795.21. Un-obligated cash less upcoming cash outlays at the end of the month was $3,502,820.33.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,758,405.32.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73 % and 1.1%. Tonnage has increased 1,687 tons over 2015 or 3.2%.
Commissioner Oslund moved to approve the June 2016 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (4-0).
LEACHATE TREATMENT PRESENTATION
Mr. Seth DeGeest of Apex Company gave a presentation on leachate treatment.
DEMOLITION DEBRIS PRICE
Director Troupe reported that the cost of having a demolition landfill exceeds the price that is being charged. She is suggesting an increase to $10 for contract haulers and $12 for all others.
Commissioner Oslund moved to approve increasing the rate to $10 for contract haulers and $12 for all others, second by Commissioner Peterson, all in favor, motion carried (4-0).
Director Troupe reported that new tracks for the Volvo excavator are needed. Nuss can replace for $25,000.00.
Commissioner Hallan moved to approve purchasing new tracks for the Volvo excavator in the amount of $25,000.00, second by Commissioner Peterson, all in favor, motion carried (4-0).
EXECUTIVE DIRECTOR REPORT
2015 Audit
Director Troupe reported that the Office of State Auditor is working on the ECSWC 2015 Audit and anticipates completion by the end of August.
Cat loader for Cambridge
Director Troupe reported that the new CAT loader did arrive at Cambridge last Wednesday and payment for loader was approved on Claims today.
Dozer
Director Troupe reported that the JD 850K dozer was purchased after receiving the oil samples and approval from Chairman Greene. It is working well.
Flooding
Director Troupe reported that we have been billing flood related debris to Kanabec and Pine Counties and the Hinckley Transfer Station was open additional hours to accommodate households dispose of their debris.
Hinckley Semi Truck
Director Troupe reported that the semi truck in Hinckley is in need of major repairs. She can purchase a used Peterbuilt from Patnode Trucking that is DOT ready for $20,000.
Commissioner Peterson moved to purchase the used Peterbuilt for $20,000.00 with a 90-day warranty included, second by Commissioner Oslund, all in favor, motion carried (4-0).
Gullies by the Sed Pond
Director Troupe reported that the gullies by the sedimentation pond need to be fixed. She will purchase fabric and have the repairs made.
PUBLIC COMMENT
None at this time.
SEPTEMBER MEETING DATE
The September Meeting is scheduled for Monday, September 12, 2016 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 11:00 a.m., second by Commissioner Oslund, all in favor, motion carried (4-0).
Respectfully submitted,
Barbara Wilder
Recording Secretary