East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
January 14, 2019
The regular meeting of the East Central Solid Waste Commission was held on January 14, 2019 at the Commission Office, Mora, MN. Tammie Denholm, Finance Officer called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Gerrald Nohner of ECSWC, Lisa Thibodeeau of Chisago County, Tammie Denholm of ECSWC and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE CHAIRMAN/TREASURER
Tammie Denholm called for nominations for the Chairman position.
Commissioner McNally nominated Commissioner Greene to the Chairman position, second by Commissioner Peterson, all in favor of Commissioner Greene to the Chairman position, nomination approved.
Chairman Greene called for nominations for Vice-Chairman.
Commissioner Peterson nominated Commissioner McNally for the Vice-Chairman position, second by Commissioner Oslund, all in favor of Commissioner McNally for the Vice-Chairman, nomination approved.
Chairman Greene called for nominations for Treasurer.
Commissioner Oslund nominated Commissioner Hallan to the Treasurer position, second by Commissioner Peterson, all in favor of Commissioner Hallan for the Treasurer, nomination approved.
Chairman Greene called for Confirmation of Official Newspaper – Kanabec Times. Commissioner Oslund moved to approve The Kanabec Times as the Official Newspaper, second by Commissioner Peterson, all in favor, motion carried (4-0).
Chairman Greene called for Confirmation of Meeting Dates – 2nd Monday of Each Month. Commissioner McNally moved to approve Meeting Dates – 2nd Monday of Each Month, second by Commissioner Oslund, all in favor, motion carried (4-0).
Chairman Greene called for Confirmation of Official Depository of funds – First Citizens National Bank. Commissioner Peterson moved to approve the Official Depository of funds – First Citizens National Bank, second by Commissioner Oslund, all in favor, motion carried (4-0).
Commissioner McNally requested clarification on the Kanabec County Times and if each County should have a notification in their newspapers.
Commissioner Greene and Commissioner Oslund responded that information would be brought up at their County Board meetings and County staff could also provide information so a notice in each county paper would not be necessary.
AGENDA APPROVAL
Additions: 9.2 Federal Mileage Rate and to the Claims: Heartland Tire in the amount of $3,196.66.
Commissioner McNally moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (4-0).
MEETING MINUTES FOR BOARD MEETING DECEMBER 10, 2018
Commissioner Oslund moved to approve the Meeting Minutes December 10, 2018 second by Commissioner Peterson, all in favor, motion carried (4-0).
CLAIMS
Commissioner McNally moved to approve the Claims List, Paid Claims List the Additional Claims List and Heartland Tire, second by Commissioner Oslund, all in favor of paying the Claims List ($396,665.45), Paid Claims List ($79,607.71), the Additional Claims List ($18,400.57) and Heartland Tire ($3,196.66) all in favor, motion carried (4-0).
Commissioner McNally requested clarification on Maney International Inc. invoices and what the “wet kit installed” refers to.
Commissioner Greene responded the wet kit refers to hydraulic pumps that are being installed on the 2019 International semi-tractor before we take possession.
PUBLIC COMMENT
None at this time.
FLARE AND BLOWERS
Mr. Bruce Rehwaldt reported the work on the flare and blowers would not be completed by the end of January because the electric control panel is not yet completed. Bruce was told by Barry, who is the supplier of the blower skid, that it should be ready around the middle of February. Therefore installation is estimated to be late February. In the meantime the pad is being prepared where the tire shreds are currently preventing the freeze.
Commissioner McNally commented that Kanabec County has a waste tire ordinance that he will re-read to verify that tire shreds can be used for landfill purposes.
Bruce responded that, per the MPCA, this product is allowed as a beneficial use for landfill gas, landfill drainage uses, and lightweight fill. It is a standard approved practice in the State of Minnesota and should comply with the Kanabec County ordinance.
Commissioner McNally asked if the flare has been going out on a regular basis.
Bruce and Gerrald responded that the flare has been operating steadily.
Commissioner McNally requested an update on Caterpillar Inc. and the status of SMMPA’s generator.
Bruce responded that a Caterpillar Inc. representative had indicated the rebuilt engine would be installed the week of January 21st. Bruce will follow up.
Commissioner Greene thanked Commissioner Oslund for his hard work on the land purchase transaction that happened at the end of the year.
NOVEMBER 30, 2018 FINANCIAL STATEMENT
Tammie Denholm reported for the month ended November 30, 2018 ECSWC realized a net loss on an accrual basis of $59,578.04. On a cash flow basis for November there is a decrease in cash of $39,695.79. Un-obligated cash less upcoming cash outlays at the end of the month was $4,100,506.30.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,490,882.54.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .55%, the CDs earn 2.0%. Tonnage has increased 3,988.34 tons over 2017 or 4%.
Commissioner Peterson moved to approve the November 2018 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (4-0).
FEDERAL MILEAGE RATE
Commissioner Greene reported that the new Federal Rate for mileage reimbursement is now 58 cents ($.58) per mile.
Commissioner McNally moved to approve the new Federal Rate for mileage at 58 cents ($.58) per mile, second by Commissioner Peterson, all in favor, motion carried (4-0).
FEMA
Mr. Curt Hoffman, Consultant, presented information regarding the FEMA flood documents and proposal that will be submitted applying for reimbursement of expenses incurred due to flooding in July and preventative measures going forward.
ATV
Gerrald Nohner presented the Board with two quotes on the side-by-side ATVs which were approved in the 2019 budget.
Commissioner Peterson moved to approve the purchase of the Textron side-by-side ATV from Power Lodge – Mille Lacs in the amount of $14,891.71, second by Commissioner McNally, all in favor, motion carried (4-0).
PUBLIC COMMENT
None at this time.
AGENDA FOR FEBRUARY
Commissioner McNally requested that Contracts with this Organization be on the February Agenda.
FEBRUARY MEETING DATE
The February Meeting is scheduled for Monday, February 11, 2019 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Peterson moved to adjourn the meeting at 9:30 a.m., second by Commissioner McNally, all in favor, motion carried (4-0).
Respectfully submitted,
Barbara Wilder, Recording