East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
February 13, 2017
The regular meeting of the East Central Solid Waste Commission was held on February 13, 2017 at the Commission Office, Mora, MN. Director Troupe called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Lisa Thibodeau of Chisago County, Dave Halvorson of Arthur Township, Gerrald Nohner of ECSWC , Sean Garrett and Jake Wiese of RDO Integrated Controls and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Commissioner Oslund moved to approve the Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING JANUARY 9, 2017
Commissioner Peterson moved to approve the Meeting Minutes January 9, 2017, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Director Troupe added: Wilkens Industries $1,186.01 and QED $685.17.
Commissioner McNally moved to approve the Claims List, Paid Claims List, the Additional Claims List, Hauler Rebate, Wilkens Industries $1,186.01 and QED $685.17, second by Commissioner Hallan, all in favor of paying the Claims List ($103,080.08), Paid Claims List ($179,187.68), the Additional Claims List ($38,838.09), Hauler Rebate ($195,225.48), Wilkens and QED, all in favor, motion carried (5-0).
WASTE DESIGNATION
Director Troupe reported that designation would require all MSW that is included in our Solid Waste Management Plan to continue to be delivered to the East Central Sanitary Landfill.
This will be tabled for future discussion.
LEACHATE POND 3
Director Troupe reported that Public Notice for request to build a leachate pond was complete on February 5, 2017. Advertisement can now be placed for proposals for completion of the pond and a partial closure project.
Commissioner Peterson moved to advertise for proposals for the construction of Leachate Pond 3 and Landfill Closure Project, second by Commissioner Oslund, all in favor, motion carried (5-0).
There was one odor complaint.
PUBLIC COMMENT
Mr. Dave Halvorson asked why there was a new pond being put in and if there will be more odors. Director Troupe responded that the two current ponds were full to capacity last summer and having another pond will help with that and help with treating leachate and cleaning. There should be fewer odors with another pond. Director Troupe also stated that with the floods in 2016, it was hard to get trucks here quick enough to haul leachate to St. Paul so we need additional storage capacity.
Ms. Lisa Thibodeau reported that the application is open for a Green Corps volunteer.
Director Troupe reported that a Green Corp person could be very helpful with recycling in the five counties and with the haulers.
Commissioner Hallan moved to approve preparing an application for a Green Corps volunteer, second by Commissioner McNally, all in favor, motion carried (5-0).
DECEMBER 31, 2016 FINANCIAL STATEMENT
Director Troupe reported for the month ended December 31, 2016 ECSWC realized a net loss on an accrual basis of $53,704.90. On a cash flow basis for December there is an increase in cash of $266,216.11. Year–to-date net income on an accrual basis is $1,300,752.43. On a cash flow basis year-to-date cash has increased $1,024,102.56. Un-obligated cash less upcoming cash outlays at the end of the month was $4,040,668.56.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,887,418.52.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73% and 1.1%.
Tonnage for the month of January 2017 was 7,236.23.
Commissioner Hallan moved to approve the December 2016 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
WALKING FLOOR TRAILERS
Director Troupe reported that the 2017 Budget shows purchase of three walking floor trailers. These will be replacement trailers not additional.
Quotes were due on February 1, 2017 and two companies responded: Wilkens and North American Trailer.
Commissioner Oslund moved to approve Director Troupe to order 3 double walled trailers from North American Trailer in the amount of $199,716.00 less $77,500.00 for a trade in, second by Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Mora Scale
Director Troupe reported that the Mora scale was binding so staff needed to take a grinder and fix it. The heaters in the scale are no longer working and there is frozen water at the bottom of the scale that he water will not drain.
The scale is 28 years old and has been working especially the last years without much maintenance. A new scale would be approximately $85,000. All the usable parts would be saved for replacement parts in Cambridge and Hinckley.
The scale should be ok for a while, but if a certain part of the structure breaks a new scale will need to be installed. We would need to estimate weight for loads coming in during that period of time and notify all that we do not have a certified scale. The down time is expected to be 14 days.
Mattress Trailer
Director Troupe reported that the van trailer that was used to haul mattresses to Duluth was replaced. A new trailer was delivered and another load of mattresses was taken to Duluth. Director Troupe will put the old trailer on Craigslist to see if she can sell it.
Director Troupe also reported that the maintenance that is required by Patnode to do on the trailers is not being done properly. She has requested maintenance records many times. Director Troupe will send a certified letter requesting records within seven days. Commissioner McNally recommended a thirty-day warning to Patnode.
Bomag
Director Troupe reported that there was a major repair done to the Bomag. The wheel motor was leaking hydraulic fluid and hoses have been replaced.
Heaters in the maintenance building
Commissioner McNally reported that he looked at the heaters in the maintenance building and found that they needed to be replaced. He recommended waste oil heating.
RDO GNSS Presentation
Mr. Jacob Wiese and Mr. Shawn Garrett from RDO Integrated Controls gave a presentation on the GPS Landfill Grade Management System.
PUBLIC COMMENT
Commissioner Hallan reported that the idea of a temporary transfer station in Willow River was brought up at a city council meeting.
Commissioner McNally reported that he is having Timber Trails find out where they are taking their garbage. Director Troupe added that because they are a public entity, they will need to bring it to the ECSWC landfill.
MARCH MEETING DATE
The March Meeting is scheduled for Monday, March 13, 2017 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:56 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).