East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
February 11, 2019
The regular meeting of the East Central Solid Waste Commission was held on February 11, 2019 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory Member Present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner of ECSWC, Lisa Thibodeau of Chisago County, Stephanie Reynolds of Mille Lacs County, Dave Halvorson of Kanabec County and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Commissioner Peterson moved to approve the Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING JANUARY 14, 2019
Commissioner Oslund moved to approve the Meeting Minutes January 14, 2019 second by Commissioner McNally, all in favor, motion carried (5-0).
Commissioner McNally commented about “adding contracts to the agenda” on last months minutes that it was about all contracts approved by this organization should have a completion date and fines associated if not completed on time. He indicated that he was not happy about the flare not being done.
Director Troupe stated that all contracts for construction of landfill phases and closures do have completion dates and fines associated.
CLAIMS
Director Troupe added: Central Fleet Service in the amount of $212.46 and Bald Eagle Concrete in the amount up to $8,000.00.
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, Hauler Rebate, Central Fleet Service and Bald Eagle Concrete, second by Commissioner Oslund, all in favor of paying the Claims List ($129,808.25), the Paid Claims List ($79,010.30), the Additional Claims List ($14,439.03), the Hauler Rebate ($102,348.82), Central Fleet Service ($212.46) and Bald Eagle Concrete (up to $8,000. 00), all in favor, motion carried (5-0).
Commissioner McNally requested clarification on Ramy Turf.
Director Troupe responded that is the con-cover that is sprayed on the landfill.
FLARE AND BLOWERS
Mr. Bruce Rehwaldt reported that the concrete for the pad would be poured this week. The flare is ready in Michigan and ready to be shipped. The blower skid is in Houston still waiting for a valve and an actuator. Those two pieces shipped this week so testing procedures should be started next week.
Bruce also stated that it is very difficult, very tight, very poor, available piping on the end of the building. One option would be to temporarily to hook it up to the blower where it is coming out of right now until weather improves. At that time they would be able to get down into the ground and reconfigure the piping. The other option is just to find a way to do it with heating blankets.
In regards to SMMPA, Bruce reported that he did not know why they were not there. He had contacted them but did not receive a response.
Director Troupe will follow up with SMMPA.
PUBLIC COMMENT
None at this time.
DECEMBER 2018 FINANCIAL STATEMENT
Director Troupe reported for the month ended December 31, 2018 ECSWC realized a net loss on an accrual basis of $188.00. On a cash flow basis for the month of December there is a decrease in cash of $327,746.14. Un-obligated cash less upcoming cash outlays at the end of the month was $3,717,054.84.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,546,587.86. Tonnage for January was 7,681.55.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%.
Commissioner McNally moved to approve the December 2018 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
ELECTRONICS RECYCLING COSTS
Director Troupe reported that the recyclers that pick up out electronics have raised their prices by 25%. Because of that increase we are subsidizing the cost of monitors, televisions and other electronics. She will check to see how much we would be subsidizing and bring back to the March meeting.
CAT COMPACTOR
Gerrald Nohner reported that the compactor is not running again. It has to go in for repairs and should be getting picked up today which leaves us with no compactor again.
He provided a quote from Nuss Truck & Equipment in the amount of $27,867.74 to repair the Bomag.
Commissioner Hallan moved to approve the repairs needed to the Bomag not to exceed the amount of $35,000, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe reported that CAT never provided appraisals on the old equipment. She will contact them again in regards to getting the appraisals done.
FISH KILL REIMBURSEMENT – PINE
Director Troupe reported that there is a request to reimburse money for the cost of residents bringing in dead fish from Pokegama Lake. The total for last year was around $450.00 and reimbursement is being asked for. It is requested that the fee be waived this year if there is dead fish again.
Commissioner Hallan will check to see if any reimbursement had already been made in regards to this and bring back to March meeting.
Director Troupe will report to the person making the request that Pine County is looking into it and that we have no answer at this time.
PUBLIC COMMENT
Mr. Dave Halvorson asked about the status of the generator and the flare and that it would be beneficial to the neighbors to be better informed on what is going on.
Bruce Rehwaldt reported that the concrete for the pad is being poured this week. The flare is ready to go and the blower pad is in Houston having the final testing done and should be here in two to three weeks. This should remove enough gas as what was being removed by the generator.
Director Troupe reported that the MPCA wants to modify the permit to state that we are not allowed to accept metro waste. This would require additional reporting. Signs are going to be put at the Cambridge Transfer Station saying that no metro waste is allowed.
The Board does not want metro waste but does not want the MPCA to put this wording in the permit and would like to take on the responsibility itself of taking care of this.
Bruce Rehwaldt will forward the letter from Rice County to Janelle regarding the same issue. Director Troupe will then forward this letter to the five county attorneys.
CLOSED SESSION
Commissioner Peterson moved to go into Closed Session, Minnesota Statues: 13D.05, Subd.2 (b), second by Commissioner McNally, all in favor, motion carried (5-0).
No action required.
Commissioner Peterson moved to adjourn the closed Session, second by Commissioner Hallan, all in favor, motion carried (5-0).
MARCH MEETING DATE
The March Meeting is scheduled for Monday, March 11, 2019 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting, second by Commissioner Oslund, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary