East Central Solid Waste Commission
Commission’s Office, Mora, MN
APPROVED MINUTES
February 10, 2025
The regular meeting of the East Central Solid Waste Commission was held on February 10, 2025, at East Central Solid Waste Commission Main Office, Mora, MN. Executive Director Troupe called the meeting to order at 9:00 am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Bill Berg, Kanabec County Commissioner Tom Roeschlein, Mille Lacs County Commissioner Dan Whitcomb, and Pine County Commissioner Steve Hallan via Teams from Pensacola, FL.
Advisory Member Present – Executive Director Janelle Troupe.
Others present at the meeting included: Assistant Director John Kellas, ECSWC, Cami Van Able, Foth, Gene Kramer, Arthur Township, Lisa Thibideau, Chisago County, Gerrald Nohner, ECSWC, Tracy Emerson, ECSWC.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Addition to the agenda in the Claims – Belair Builders, $80,388.90.
Commissioner Roeschlein moved to approve the agenda with the addition second by Commissioner Whitcomb, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING January 13,2025
Commissioner Roeschlein questioned who “we” is in the minutes about paying for a new liner for cell 7A.
Ms. Van Able from Foth stated she is not sure who will have to pay for the new liner, but we as ECSWC will be paying for the testing to see if the liner is still usable.
Commissioner Roeschlein asked if there was a timeline. Ms. Van Able stated yes, the original end date was October, we extended it to November and at the last meeting we extended it unit May.
Commissioner Roeschlein asked if the liner needs to be replaced if they are paying for it, Ms. Van Able stated No. Commissioner Hallan stated we made the best decision we could make at the time.
Commissioner Hallan moved to approve the Meeting Minutes January 13, 2025, second by Commissioner Berg, all in favor, motion carried (5-0).
CLAIMS
Commissioner Berg moved to approve the Claims List, Paid Claims List, the Additional Claims List, second by Commissioner Hallan all in favor of paying the Claims List 46 items ($305,003.67), the additional claims 12 items ($19,285.48), the Paid Claims List 7 items ($27,156,11), Payroll 13 items ($150,309.54), Hauler Rebate for Q4 of 2024 ($108,102.26), all in favor, motion carried (5-0).
PUBLIC COMMENT
Ms. Thibideau from Chisago County spoke about DKV in Rush City with the unlined demolition landfill. Mentioned they are to the point they must make the decision if they are going to line it or close it according to the new state regulations. Either decision that is made will affect ECSWC.
DECEMBER 2024 FINANCIAL STATEMENT
For the month ending December 31, 2024, the ECSWC realized a net loss on an accrual basis of $127,853. On a cash flow basis for the month of December there is a decrease in cash of $295,817. Un-obligated cash less upcoming cash outlays at the end of the month was $3,592,037.
Reserve accounts for landfill expansion, hauler rebate, operating contingency and host facility fund total $6,747,276. Money was transferred from the Landfill Expansion Fund reducing the reserves.
Commissioner Berg moved to approve the December 31, 2024, Financial Statements second by Commissioner Whitcomb, all in favor, motion carried (5-0).
RESOLUTION FOR SIGNING AUTHORITY
RESOLUTION NO. 25-1
WHEREAS, THE East Central Solid Waste Commission, a Joint Powers Entity has an elected official as Chairperson, and an appointed person as Executive Director that has been authorized to sign requests for services, permits, financial documents, and contracts.
WHEREAS, All successors to the Chairperson and Executive Director shall also have the implied authority.
WHEREAS, Director Troupe is moving into retirement phase with final retirement date set for March 25, 2026.
NOW, THEREFORE BE IT RESOLVED, John Kellas, Assistant Director is provided with authorization to sign as Authorized Representative for the East Central Solid Waste Commission.
- John Kellas will be the Delegated Authority to sign any contracts required for permitting with the MPCA.
- John Kellas is designated as the responsible official for Industrial Stormwater Services for the three sites: Cambridge Transfer Station, Hinckley Transfer Station, East Central Sanitary Landfill. John Kellas will be the person with recognized authority to electronically sign ISW documents on behalf of East Central Solid Waste Commission and submit stormwater monitoring results.
- John Kellas is to be an authorized company official for DOT 3253139 purposes. John will be responsible for Bi-Annual Updates and Clearinghouse Reports.
- John Kellas will be the authorized individual for MPCA permitting signing as property owner on permit documents.
- John Kellas will be authorized to complete insurance claims.
- John Kellas will be authorized to endorse checks.
ECSWC Board Chairman
Approved:_____________________________________ Date:_____________________________
Commissioner Hallan moved to approve the Resolution, second by Commissioner Whitcomb, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Banking
We had a check that was mailed to QED (pump provider) for $45,000 that was washed and name changed, cashed at an ATM in New York. We now have added security on checking using positive pay providing check number, vendor, and amount to bank prior to checks being processed through bank. We were required to get a new bank account and new checks.
Bomag
We had a fire in the Bomag during our last meeting. We had an employee go home because of the smoke getting in his lungs. The damage was more to the Bomag than originally thought and it is still not in use. I plan to write an insurance claim as soon as I get all the details about what happened.
Cambridge Sustainable Building
I had a structural engineer, Bill Becklin, out of Cambridge provide drawings for the building for us to send out each part for bid. We will be working as our own general so we can limit the overhead. The RFP will hopefully be advertised the week of February 10.
Audit
CLA will be here week of 17th doing our 2024 Audit.
MARCH MEETING DATE
The March Meeting is scheduled for Monday March 10, 2025, at 9:00 am at the ECSWC main office in Mora.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Whitcomb moved to adjourn the meeting at 10:00 am second by Commissioner Berg all in favor, motion carried (5-0).
Respectfully Submitted,
Tracy Emerson, Recording Secretary