East Central Solid Waste Commission
Commission’s Office – Mora, MN
APPROVED MINUTES
August 14, 2017
The regular meeting of the East Central Solid Waste Commission was held on August 14, 2017 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added there are three new hauler contracts that need to be approved and signed.
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING JULY 10, 2017
Commissioner McNally requested clarification on the Mike’s Lawn Service bill regarding the rough mowing of the land app site. It was his understanding that no one was hired to mow that site. Director Troupe responded that Mike’s Lawn Service did mow part of it and that was what was paid.
Commissioner McNally stated that he also mentioned Bixby for mowing and would like name added to Minutes. Director Troupe responded that she did not contact anyone else about mowing the land app site because she found an insured person to mow it.
Commissioner Peterson moved to approve the amended Meeting Minutes July 10, 2017, second by Commissioner Oslund, all in favor, motion carried (5-0).
CLAIMS
Director Troupe requested permission to pay the invoice for HD Supply in the amount of $55.31.
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Hauler Rebate, the Additional Claims List and the invoice to HD Supply $55.31, second by Commissioner Oslund, all in favor of paying the Claims List ($356,004.84), Paid Claims List ($1,192,439.91), the Hauler Rebate ($215,793.58) the Additional Claims List ($115,023.42), and HD Supply, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
JUNE FINANCIAL STATEMENT
Director Troupe reported for the month ended June 30, 2017 ECSWC realized a net loss on an accrual basis of $72,586.03. On a cash flow basis for June there is a decrease in cash of $86,622.11 Year to date shows an accrual net income of $179,146.35 and an increase in cash of $110,476.09. Un-obligated cash less upcoming cash outlays at the end of the month was $3,725,674.91.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total of $2,371,334.18.
Director Troupe reported that $2,000,000 was put into new CD’s. She did send out papers to approximately ten different banks asking for their rates and on the rate sheet it states that they have to secure us 110%. This is the reason we do not get awesome rates.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, and the CDs earn 1.53%. Tonnage has increased 2,782.33 tons over 2016 or 5%.
Commissioner Peterson moved to approve the June 2017 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
CAMBRIDGE TRANSFER STATION
Director Troupe reported that Commissioner Oslund has been assisting with talking to zoning about making some additions to the Cambridge Transfer Station by having a shed constructed behind the convenience pad to collect cardboard and other recyclables along with a place to put yard waste. Commissioner McNally mentioned that it may be time to purchase additional land. After discussion it was decided to purchase a cardboard box and look into putting a yard waste site.
Commissioner Hallan moved to purchase a cardboard box, second by Commissioner Oslund, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
ECSWC 2016 Audit
Director Troupe reported that the 2016 Audit started on Tuesday. Staff from the Office of State Auditor will be on-site on August 29, 2017.
Closure Project
Director Troupe reported that after many delays to the project, it should be completed by September 15, 2017.
Commissioner McNally asked about daily con-cover being sprayed on exposed garbage because he noticed some garbage that had not been sprayed.
Director Troupe responded that she would check with ECSWC staff about covering all exposed garbage.
Scale for Mora
Director Troupe reported that a new scale for Mora should be put in this year.
Commissioner Peterson requested that Director Troupe look into an above ground scale.
New Hauler Contracts
Director Troupe reported that there are three new hauler contracts to be approved and signed. Talon Sanitation, Pete’s Rubbish and LePage.
Commissioner McNally moved to approve and sign the contracts for Talon Sanitation, Pete’s Rubbish and LePage, second by Commissioner Oslund, all in favor, motion carried (5-0).
SEPTEMBER MEETING DATE
The September Meeting is scheduled for Monday, September 11, 2017 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Oslund moved to adjourn the meeting at 9:55 a.m., second by Commissioner Hallan, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary