East Central Solid Waste Commission
Commission’s Office, Mora, MN
APPROVED MINUTES
April 8, 2024
The regular meeting of the East Central Solid Waste Commission was held on April 8, 2024, at East Central Solid Waste Commission Main Office, Mora, MN. Chairman Green called the meeting to order at 9:00 am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Bill Berg, Kanabec County Commissioner Alison Holland, Mille Lacs County Commissioner Phil Peterson, and Pine County Commissioner Steve Hallan.
Advisory Member Present – Executive Director Janelle Troupe.
Others present at the meeting included: Assistant Director John Kellas, ECSWC, Cami Van Able, Foth, Bruce Rehwaldt, Foth, Gene Kramer, Arthur Township, Lisa Thibodeau, Chisago County, Tracy Emerson, ECSWC, Doug Host, CLA via Microsoft Teams, Eric Smedsrud CLA via Microsoft Teams.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Additions to the agenda include Claims: RMS – $79,025.75 under review for repairs on the Dozer, Blaine Brothers – $459.22, Central McGowan – $82.59, MVTL – $78.40.
Commissioner Holland moved to approve the agenda with the additions second by Commissioner Hallan, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING February 12, 2024
Commissioner Hallan moved to approve the Meeting Minutes March 11, 2024, second by Commissioner Peterson, all in favor, motion carried (5-0).
EAST CENTRAL SOLID WASTE COMMISSION 2023 AUDIT
Auditors from CLA completed the Review and Exit Interview via Microsoft Teams for the 2023 Audit of ECSWC Financial Statements.
Commissioner Holland moved to approve the Review and Exit Interview second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Additions to Claims: (these items will be on the paid claims list for the next meeting)
- RMS $79,025.75, this is under review – Repairs to the Dozer.
- Blaine Brothers – $459.22
- Central McGown – $82.59
- MVTL – $78.40
Commissioner Peterson moved to approve the Claims List, Paid Claims List, the Additional Claims List, and the addition to be paid, second by Commissioner Berg all in favor of paying the Claims List 48 items ($383,623.90), the additional claims 10 items ($5,470.15), the Paid Claims List 9 items ($24,244.23), Payroll 13 items ($133,607.93), and the addition to claims ($79,645.96) all in favor, motion carried (5-0).
FEBRUARY 2024 FINANCIAL STATEMENT
For the month ended February 29, 2024, the ECSWC realized a net income on an accrual basis of $55,671. On a cash flow basis for the month of February there is a decrease in cash of $115,208. Un-obligated cash less upcoming cash outlays at the end of the month was $3,083,310.
Reserve accounts for landfill expansion, hauler rebate, operating contingency and host facility fund total $9,524,138.
Commissioner Berg moved to approve the February 29, 2024, Financial Statements second by Commissioner Hallan, all in favor, motion carried (5-0).
Executive Director Report
Capital Equipment
We have two quotes for a new ADC Machine/Hydro-seeder. Trenchers Plus out of Burnsville has provided us with a cost of $98,765; Swanston Equipment out of Fargo $110,700. Our budget number for this is $119,000.
We plan to order this afternoon from Trenchers Plus Inc. This equipment will be used to apply our Alternative Daily Cover and can be used to apply grass seed to the landfill as needed.
This is the first time we are purchasing from Trenchers Plus; we may need to pay for it beforehand, please approve paying for the equipment before the next board meeting.
John Kellas has some quotes on water trucks, so we plan to purchase after he completes negotiations; the budget is $50,000 and the cost is slightly higher. We will contact the Chairman for the water truck purchase.
Commissioner Berg moved to approve the paying for equipment before the next board meeting second by Commissioner Holland, all in favor, motion carried (5-0).
Landfill Expansion Permit
We did a withdrawal of the Permit and the EAW so we could move on with a lesser landfill expansion that does not need the environmental review. We need to begin construction this summer. Because of this limited landfill space with the expansion, ECSWC will begin work on an EIS as soon as MPCA provides direction.
Ms. Van Able from Foth stated we will be getting a permit for 10% of what the original permit was for. Once this gets approved, we will file the new permit with full expansion and start the EIS. This is substantially more work, but it is what we will have to do. We will need new CON numbers, basically we will be starting over from scratch.
Director Troupe asked for approval to move forward with getting bids for the 10% expansion.
Commissioner Hallan moved to approve getting bids for the 10% expansion second by Commissioner Berg, all in favor, motion carried (5-0).
MAY MEETING DATE
The May Meeting is scheduled for Monday May 13, 2024, at 9:00 am at the ECSWC main office in Mora.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Berg moved to adjourn the meeting at 10:00 am second by Commissioner Hallan all in favor, motion carried (5-0).
Respectfully Submitted,
Tracy Emerson, Recording Secretary