East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
April 10, 2017
The regular meeting of the East Central Solid Waste Commission was held on April 10, 2017 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Nathan Klett of Foth Companies, Gerrald Nohner of ECSWC, Gene Kramer of Arthur Township and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE:
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe added: Pond Closure Project – Dirt Screening, 8.4 Electric for buildings behind office and 8.5 Family Health Insurance.
Commissioner Hallan moved to approve the amended Agenda, second by Commissioner Oslund, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING MARCH 13, 2017
Commissioner Peterson moved to approve the amended Meeting Minutes March 13, 2017, second by Commissioner McNally, all in favor, motion carried (5-0).
Commissioner McNally responded that the section regarding the Mora scale should read: The scale is 28 years old and has been working especially ok the last years without much maintenance, up to the last month.
CLAIMS
Director Troupe added: Bob Fritz Trucking $11,951.18 and Richard Johnson $244.50. There will be two additional bills coming for garbage pickup. One is a VA fundraiser and the other is a softball team. Estimated cost of $250.00 to $300.00 each.
Commissioner Oslund moved to approve the Claims List, Paid Claims List, the Additional Claims List, the added bills for Bob Fritz Trucking and Richard Johnson, second by Commissioner Peterson, all in favor of paying the Claims List ($176,334.22), Paid Claims List ($75,673.12), the Additional Claims List ($14,689.37), Bob Fritz Trucking ($11,951.18), Richard Johnson ($244.50) and the two future bills for garbage pickup, all in favor, motion carried (5-0).
MSW PRICING PRIVATE HAULER
Director Troupe reported that the Pine County Board recommended that ECSWC look at the pricing for MSW and scale fees. A category was added to allow a single item such as a couch to be charged $8.55 + MSW tax = $10.
Commissioner Hallan responded that Pine County is working on trying to get more residents to bring in their garbage. They are trying roll-offs in Willow River.
Director Troupe recommended that Pine County should talk with Mr. Hank Fisher of the PCA to see the tonnage numbers are correct.
Commissioner Hallan will inquire into different ideas and bring back to the May meeting.
PUBLIC COMMENT
None at this time.
FEBRUARY FINANCIAL STATEMENT
Director Troupe reported for the month ended February 28, 2017 ECSWC realized a net loss on an accrual basis of $12,681.52. On a cash flow basis for February there is a decrease in cash of $87,474.45. Un-obligated cash less upcoming cash outlays at the end of the month was $3,723,312.74.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,262,487.90.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73% and 1.1%. Tonnage has increased 1,644 tons over 2016 or 8%.
Commissioner McNally requested clarification on the Restricted Assets Held by Other, Host Facility Fund, Burnsite Income, and Tire and Mattress Disposal vs Income.
Director Troupe responded that the Restricted Assets Held by Other is for all the Counties in case ECSWC closes and Kanabec County also has the same account. The Host Facility Fund is money that belongs to Arthur Township that we have to request to use for something that is environmentally correct. The Burnsite Income is for the brush burnsite in Cambridge and the Tire and Mattress Disposal vs Income is for receiving and recycling.
Commissioner Hallan moved to approve the February 2017 Financial Statement, second by Commissioner McNally, all in favor, motion carried (5-0).
POND 3/CLOSURE PROJECT
Director Troupe reported that ECSWC has permitted for the construction of a 1,000,000 gallon leachate pond and a partial landfill closure.
Bids were received April 5, 2017 and Blombeck of Eagle Bend provided a bid of $348,548.05 with the alternative of $153.093.00.
Commissioner Peterson moved to award Blombeck the bid in the amount of $348,548.05 and the alternate $153,093.00, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe reported that RG Excavating provided a quote of $4,500.00 to screen dirt.
Commissioner Oslund moved to approve RG Excavating to screen dirt in the amount of $4,500.00, second by Commissioner McNally, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Household Hazardous Waste
Director Troupe reported that HHW verification for 2016 was submitted on March 31 and April 4. This year there were a total of 3,343 participants. The Executive Director is responsible to the MPCA in assuring that the Counties enter their information for HHW into the Re-trac Program.
Paintcare
Director Troupe reported that reports for Paintcare are due April 30,2017. With permission, ECSWC will participate in Paintcare again starting May 1, 2017 – May 20, 2017. HHW that is brought in during that time can go with Kanabec’s HHW pick up. The event is for all five Counties and is free.
Commissioner McNally moved to approve a Paintcare collection at ECSWC from May 1 – May 20, 2017, second by Commissioner Hallan, all in favor, motion carried (5-0).
Kanabec County Clean-up
Director Troupe reported that the Kanabec County Clean-up has been set for May 20, 2017, 8AM – 1PM at ECSWC site. A HHW event will be held at the same time here.
Equipment
Director Troupe reported that the Off-Road Truck for about two years now is having motor and transmission issues. The plan is to use it until it no longer runs and will continue looking for a used replacement.
ELECTRIC FOR BUILDINGS
Director Troupe reported that Belford Electric provided a quote for $10,550 for new LED lights in the Tip floor and $10,220 for the adjacent building.
Commissioner Hallan moved to approve Belford Electric to replace the lights in the Tip floor in the amount of $10,550.00, second by Commissioner Oslund, all in favor, motion carried (5-0).
FAMILY HEALTH INSURANCE
Director Troupe reported that ECSWC currently pays $865.00 towards employee’s health insurance and $865.00 towards family health insurance. Nothing additional is paid towards the family insurance.
Director Troupe will check with the other counties to see what they pay and will bring back to the May meeting.
PUBLIC COMMENT
Mr. Nathan Klett of Foth Companies introduced himself. He is here in place of Mr. Bruce Rehwaldt.
Director Troupe reported that the U of M was out here last week trapping seagulls to test for Avian Flu.
MAY MEETING DATE
The May Meeting is scheduled for Monday, May 8, 2017 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 10:02 a.m., second by Commissioner Hallan, all in favor, motion carried (5-0).