East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
December 10, 2018
The regular meeting of the East Central Solid Waste Commission was held on December 10, 2018 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Stephen Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Dave Oslin.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner of ECSWC, V.J. Polkus of Ziegler Inc., Gene Kramer of Arthur Township, Lisa Thibodeau of Chisago County, Stephanie Reynolds of Mille Lacs County and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
AGENDA APPROVAL
Director Troupe prepared a list of the following additions to the agenda:
Please add Tammie Denholm, Finance Officer, to the signature list for signing checks and transferring money between checking and payroll checking.
Gerrald Nohner will have some equipment information.
Commissioners are to receive each county’s check in payment of returned capital.
SMMPA is not functional during an overhaul. A gas skid needs to be rented.
Commissioner Hallan moved to approve amended the Agenda, second by Commissioner McNally, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING NOVEMBER 12, 2018
Commissioner Oslund moved to approve the Meeting Minutes November 12, 2018 second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner Hallan moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Oslund, all in favor of paying the Claims List ($311,106.94), the Paid Claims List ($170,014.35), and the Additional Claims List ($9,513.64), all in favor, motion carried (5-0).
FLARE AND BLOWERS
Mr. Bruce Rehwaldt reported that the flare is ready to be shipped but we are still waiting for the blowers and controls. A gas skid will need to be rented from EPG in the amount of $3,750 a month because the engine is not available for testing.
SMMPA is out for approximately two months. They pulled their engine last week so we are solely reliant on the old flare and blowers. Renting the gas skid is a stopgap measure until the new flare and blowers are put in.
Gerrald Nohner requested the approval of the new purchase price of the compressor in the amount of $29,320.37.
Commissioner Hallan moved to approve the rental of the gas skid from EPG in the amount of $3,750 a month and the new purchase price for the compressor $29,320.37, second by Commissioner Oslund, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
OCTOBER FINANCIAL STATEMENT
Commissioner Greene reported for the month ended October 31, 2018 ECSWC realized a net income on an accrual basis of $153,436.30. On a cash flow basis for the month of October there is an increase in cash of $318,892.14. Un-obligated cash less upcoming cash outlays at the end of the month was $3,986,831.57.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $2,644,253.06.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earn .55%, the CDs earn 2.0%. Tonnage has increased 2,797 tons from 2017 or 3.0%.
Commissioner McNally moved to approve the October 2018 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Commissioner Greene presented the Executive Director Report in the absence of Director Troupe.
Hauler Contracts
Commissioner Greene reported that Director Troupe has been assured that all of the Haulers will be signing the Waste Delivery Contract that has a beginning period of January 1, 2019.
Metro Waste
The MPCA is planning a minor permit modification to include language to disallow Metro waste at ECSWC facilities. This was tabled for future discussion.
Executive Director Leave
Tammie Denholm, Finance Officer will be working more hours and board approval is necessary to allow her to sign checks in the absence of Executive Director Troupe. To reach Tammie, please call 320-679-4930 x12.
Curt Hoffman, former MPCA employee, will be providing consulting services to ECSWC per contract in the absence of Executive Director Troupe. Curt will be available to assist with any required reports and provide guidance and training to landfill employees.
Commissioner Peterson moved to approve adding Tammie Denholm to the signature list, second by Commissioner Oslund, all in favor, motion carried (5-0).
Commissioner Hallan moved to approve the hiring of Curt Hoffman, second by Commissioner McNally, all in favor, motion carried (5-0).
Kanabec County Disaster
Kanabec County was declared in November a disaster area from the floods of July 12, 2018. A claim to FEMA and the paperwork has been started. This should be discussed in February to assure that it is finished.
Tanker
Gerrald Nohner reported Brandon Bomberg has a 1993 semi tank trailer for sale in the amount of $8,500. This tank trailer would be used to haul leachate.
Commissioner McNally moved to approve the purchase of the tank trailer in the amount of $8,500, second by Commissioner Oslund, all in favor, motion carried (5-0).
Semi-tractor
Gerrald Nohner reported Maney International of St Cloud quoted a 2019 International semi-tractor in the amount of $119,945 plus tax. This semi would be used to pull the leachate tank trailer.
Commissioner Hallan moved to approve the purchase of the semi-tractor in the amount of $119,945 plus tax, second by Commissioner Oslund, all in favor, motion carried (5-0).
Caterpillar Pick up Broom
Mr. V.J. Polkus from Ziegler Inc. provided pricing for a new Caterpillar pick up broom in the amount of $25,580.
Commissioner Peterson moved to approve the purchase of the pick up broom in the amount of $25,580, second by Commissioner Oslund, all in favor, motion carried (4-1), opposed by Commissioner McNally.
Caterpillar 926M Highlift Loader
V.J. Polkus provided the final pricing for the new Caterpillar 926M Loader in the amount of $192,090.
Commissioner Hallan moved to approve the purchase of the new Caterpillar 926M Loader with the power train and hydraulic warranty, second by Commissioner Peterson, all in favor, motion carried (5-0).
PUBLIC COMMENT
Commissioner McNally requested clarification that the tree out front was trimmed sufficiently for the United States flag can fly freely at half-staff.
Gerrald Nohner responded that yes, the tree is trimmed correctly.
JANUARY MEETING DATE
The January Meeting is scheduled for Monday, January 14, 2019 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 10:43 a.m., second by Commissioner McNally, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder, Recording Secretary