East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
January 12, 2015
The regular meeting of the East Central Solid Waste Commission was held on January 12, 2015 at the Commission Office, Mora, MN. Director Troupe called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE CHAIRMAN/TREASURER
Director Troupe called for nominations for the Chairman position.
Commissioner Peterson nominated Commissioner Greene to the Chairman position, second by Commissioner Hallan, all in favor of Commissioner Greene to the Chairman position, nomination approved.
Chairman Greene called for nominations for Vice-Chairman.
Commissioner Hallan nominated Commissioner Peterson for the Vice-Chairman position, no other nominations, all in favor of Commissioner Peterson for the Vice-Chairman, nomination approved.
Chairman Greene called for nominations for Treasurer.
Commissioner Peterson nominated Commissioner Hallan to the Treasurer position, no other nominations, all in favor of Commissioner Hallan for the Treasurer, nomination approved.
Director Troupe called for Confirmation of Official Newspaper – Kanabec Times, Meeting Dates – 2nd Monday of Each Month, Official Depository of funds – First Citizens National Bank.
Commissioner McNally moved to approve the Organization of the Board – Election of Chairman/Vice-Chairman/Treasurer, second by Commissioner Peterson, all in favor, motion carried (5-0).
AGENDA APPROVAL
Commissioner Hallan moved to approve the Agenda, second by Commissioner Oslund, all in favor, motion carried (5-0).
Director Troupe added: Tires for Commercial Haulers.
MEETING MINUTES FOR BOARD MEETING DECEMBER 15, 2014
Commissioner Peterson moved to approve the Meeting Minutes December 15, 2014, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Commissioner Hallan moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Peterson, all in favor of paying the Claims List ($140,548.44)), Paid Claims List ($112,083.56) and the Additional Claims List ($22,409.25), all in favor, motion carried (5-0).
2015 LANDFILL EXPANSION
Director Troupe reported that the pre-bid meeting is scheduled for 10:30 a.m. today. The clay will be purchased from Leon Haines. Knife River and Bjorklund have been contacted regarding sand.
Mr. Bruce Rehwaldt of Foth Companies reported that there should be at least eight participants attending the pre-bid meeting. He is also working with the PCA on the permit.
PUBLIC COMMENT
None at this time.
NOVEMBER 2014 FINANCIAL STATEMENT
Director Troupe reported for the month ended November 30, 2014 ECSWC realized a net income on an accrual basis of $64,437. On a cash flow basis for November there is a decrease in cash of $21,217. Un-obligated cash less upcoming cash outlays at the end of the month was $1,695,901. Year to date accrual net income is $780,015 cash has increased $1,127,090.63.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $3,644,369.
.There is an increase in tonnage of 2,436 tons from 2013 or 2.7%.
Commissioner Hallan moved to approve the November 2014 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Bomag Warranty
Director Troupe reported that Mr. Phil Watkins at Nuss has not provided any information regarding the Bomag warranty claim.
Landfill Gas/SMMPA Meeting
Director Troupe reported that a meeting was held with David Holland and Peter Reinarts from SMMPA Wednesday. There have been some issues again with the vacuum. The load has been almost down to 100 kw again to keep the vacuum under 30” since going commercial in 2012. Superior Jetting was out on Thursday to test and found two blockages. This will continue to be worked on.
Scale Software
Director Troupe reported that Advanced Weighing has the data base and is working on a conversion to a new program.
Solid Waste Plan
Director Troupe reported that Mille Lacs County did send some information so the Plan can be worked on again.
Hauler Tires
Director Troupe reported that some Commercial Haulers are asking for reimbursement for flat tires. Until further investigating is done, no reimbursement for tires will be issued.
PUBLIC COMMENT
None at this time.
FEBRUARY MEETING DATE
The February Meeting is scheduled for Monday, February 9, 2015 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 9:43 a.m., second by Commissioner Peterson, all in favor, motion carried (5-0).
Respectfully submitted,
Barbara Wilder
Recording Secretary