East Central Solid Waste Commission
Commission’s Office, Mora, MN
UNAPPROVED MINUTES
July 8, 2024
The regular meeting of the East Central Solid Waste Commission was held on July 8, 2024, at East Central Solid Waste Commission Main Office, Mora, MN. Vice Chairman Hallan called the meeting to order at 9:00 am.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Mike Warring, Kanabec County Commissioner Alison Holland, Mille Lacs County Commissioner Dave Oslin, and Pine County Commissioner Steve Hallan via Teams.
Advisory Member Present – Executive Director Janelle Troupe.
Others present at the meeting included: Cami Van Able, Foth via Teams, Tracy Emerson, ECSWC.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance
AGENDA APPROVAL
Additions to the agenda include addition to Claims, Wilkens – trailer repair for $24,490.97 will be on the paid claims for August meeting.
Commissioner Holland moved to approve the agenda with the additions second by Commissioner Hallan, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING June 3rd and June 17th, 2024
Commissioner Holland moved to approve the Meeting Minutes June 3, 2024, second by Commissioner Warring, all in favor, motion carried (5-0).
Commissioner Hallan moved to approve the Meeting Minutes June 17, 2024, second by Commissioner Holland, all if favor, motion carried (5-0).
CLAIMS
Commissioner Holland asked how the HHW is divided up?
Director Troupe explained it goes by participation numbers.
Commissioner Warring moved to approve the Claims List, Paid Claims List, Additional Claims, second by Commissioner Oslin, all in favor of paying the Claims List 60 items ($298,517.73), the Paid Claims List 14 items ($154,792.26), Additional Claims List 3 items (54,828.64), Payroll 17 items ($166,112.07) all in favor, motion carried (5-0).
MAY 2024 FINANCIAL STATEMENT
For the month ended May 2024, the ECSWC realized a net income on an accrual basis of $234,748. On a cash flow basis for the month of May there is a decrease in cash of $340,189. Un-obligated cash less upcoming cash outlays at the end of the month was $2,865,928.
Reserve accounts for landfill expansion, hauler rebate, operating contingency and host facility fund total $9,663,342.
Commissioner Warring moved to approve the May 2024, Financial Statements second by Commissioner Oslin, all in favor, motion carried (5-0).
CHANGE ORDERS – Northern Lines Contracting, Inc.
The Excavation project contract was originally $416,614.20. There has been two Change Orders increasing project $299,508.50 for a total project of $716,122.70.
Director Troupe is asking for approval of the two change orders.
Change Order #1 – to build a new road going around the landfill. It was needed to have the Haulers get up to the Landfill and not interfere with the construction of the new cell. This change order total was $25,708.50.
Change Order #2 – to remove an additional 185,000 cy of dirt. This change order total was $273,800.
Commissioner Oslin asked when this work is getting done. Director Troupe explained they are close to being done. Commissioner Oslin asked why this was not approved at the special meeting on June 17?
Direct Troupe said she did not receive the Change Orders until June 20. Commissioner Oslin asked when it was discovered additional dirt needed to be moved. Ms. Van Able from Foth, stated we discovered on May 29, 2024. Northern Lines Contracting, Inc. was asked at that time because they had a deal with Knife River to bring the dirt to and they had a good price.
Commissioner Hallan and Commissioner Oslin questioned why it was not done sooner? Ms. Van Able stated the date of the addendum was June 7 Bids were due June 12 and Bid approval was June 17.
Commissioner Holland asked if we could have some sort of Post event to figure out how to get this kind of stuff done in the future without surprises.
Commissioner Holland moved to approve the Changer Orders, noting that there is not any other choice, second by Commissioner Hallan, motion carried (4-1), opposed by Commissioner Oslin.
EXECUTIVE DIRECTOR REPORT
Chisago-Isanti Landfill Commission
If the Chisago/Isanti Landfill Commission plans to quitclaim the Cambridge Transfer Station property to ECSWC, we should do a quitclaim. We used Lindberg Law Office for the Kenny Olson purchase and that went well.
PFAS
We have two neighbors that water sampling results have shown elevated PFAS levels. The Commission will provide the one neighbor with Reverse Osmosis from Culligan; the second neighbor may not be living there. There will be additional sampling this summer of some of the other residents.
The cost of the reverse osmosis system, $200 for installation and $48 plus tax per month.
Commissioner Oslin asked if Culligan is confident, they can take care of it with that system? Director Troupe stated they are, it is very minimal.
Commissioner Hallan asked at what point do we make sure the PFAS is coming from the landfill?
Leachate Hauling
Director Troupe authorized Rose Trucking to haul ten loads of Leachate to get the ponds lowered. I would like the board to authorize to use Rose Trucking in the future if required.
Commissioner Holland moved to approve the use of Rose Trucking if needed in the future with up to $20,000 annually, second by Commissioner Oslin, all in favor, motion carried (5-0).
NEXT MEETING DATE
The Next Meeting is scheduled for Monday August 12, 2024, at 9:00 am at the ECSWC main office in Mora.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Holland moved to adjourn the meeting at 10:23am second by Commissioner Warring all in favor, motion carried (5-0).
Respectfully Submitted,
Tracy Emerson, Recording Secretary