East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
September 12, 2016
The regular meeting of the East Central Solid Waste Commission was held on September 12, 2016 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Kanabec County Commissioner Dennis McNally.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gerrald Nohner of ECSWC, Gene Kramer of Arthur Township, Lisa Thibodeau of Chisago County and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
ADDITIONS TO THE AGENDA
Director Troupe added: Christmas Eve.
Commissioner Oslund moved to approve the amended Agenda, second by Commissioner Hallan, all in favor, motion carried (4-0).
MEETING MINUTES FOR BOARD MEETING AUGUST 8, 2016
Director Troupe reported a correction to the August 8, 2016 meeting minutes. She said that she had talked to the Chisago County Administrator when the actual correspondence was an email that she had forwarded to some of the Board members. She asked what kind of appraisal the Chisago County Board wanted and the Administrator answered with what the County Appraiser recommended.
Commissioner Hallan moved to approve the corrected Meeting Minutes August 8, 2016, second by Commissioner Oslund, all in favor, motion carried (4-0).
CLAIMS
Director Troupe added: Royal Tire, $2180.00, Mike’s Lawn, $929.81 and Belford Electric, estimated at $9860.00.
Commissioner McNally requested clarification for RG Excavating LLC.
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List, and the added bills for Royal Tire, Mike’s Lawn and Belford Electric, second by Commissioner McNally, all in favor of paying the Claims List ($295,420.67), Paid Claims List ($312,358.22), the Additional Claims List ($34,531.84), Royal Tire ($2,180.00), Mike’s Lawn ($929.81), and Belford Electric ($9,860.00 est), all in favor, motion carried (4-0).
PUBLIC COMMENT
None at this time.
JULY 2016 FINANCIAL STATEMENT
Director Troupe reported for the month ended July 31, 2016 ECSWC realized a net income on an accrual basis of $166,831.96. On a cash flow basis for July there is a decrease in cash of $17,012.29. Year-to-date net income on an accrual basis is $830,640.96. On a cash flow basis year-to-date cash has increased $66,762.16. Un-obligated cash less upcoming cash outlays at the end of the month was $3,050,138.16.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,979,054.44.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .73 % and 1.1%. Tonnage has increased 3,203.32 tons over 2015 or 5.2%.
Commissioner Oslund moved to approve the July 2016 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (4-0).
AMENDMENT TO SICK LEAVE POLICY
Director Troupe reported that there are employees with a large amount of sick leave accrued. If the Commission were to go out of business, under the current policy, all sick leave under 800 hours would be lost. The current policy states:
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Maximum Accumulations
Employees, upon termination, that have accumulated 100 (800 hours) of sick leave will be compensated at his/her regular rate of pay.
Director Troupe would like the following considered:
Any termination of employment created by East Central Solid Waste Commission ending business will cause employee’s sick leave accrued to be paid to employees at their current rate of pay.
All other terms of the Sick Leave Policy remain.
Commissioner Oslund moved to table the Amendment to Sick Leave Policy until the October 10, 2016 Board meeting, second by Commissioner Hallan, all in favor, motion tabled (4-0).
ACH – AUTOMATIC CLEARING HOUSE
Director Troupe reported that the larger haulers: Waste Connections and Waste Management are wishing to do automatic deposits into our checking account.
Commissioner Hallan moved to approve ACH deposits into ECSWC checking account, second by Commissioner Oslund, all in favor, motion carried (4-0).
COVERED CONTAINERS FOR ELECTRONICS
Director Troupe reported that electronics are required to be stored in a covered container until the recycler picks them up. The current containers at all three scales are too small.
Director Troupe would like to purchase three shipping containers – 9-1/2’ high and 40’ long. The cost would be less than $8,000.00 for all three.
Commissioner Hallan moved to approve the purchase of three shipping containers, second by Commissioner Oslund, all in favor, motion carried (4-0).
LEACHATE POND AND PARTIAL CLOSURE
Director Troupe reported that both ponds are full and this time of year they should be almost empty and finding a hauler has been difficult.
Mr. Bruce Rehwaldt provided information on constructing a new pond and partial closure.
Commissioner Oslund moved to start the process of building a new pond, second by Commissioner Hallan, opposed by Commissioner McNally, motion carried (3-1).
EXECUTIVE DIRECTOR REPORT
Demolition Landfill
Director Troupe reported that Kanabec County did a survey on the demolition landfill. Bruce Rehwaldt will need to certify and MPCA approve it prior to use.
Telephones and Internet
Director Troupe reported that there were a few days that the phones did not work. A company named Cutting Edge replaced some components of the phone system.
PaintCare
Director Troupe reported that paint is currently being accepted through the PaintCare Program through September 24, 2016.
CHRISTMAS EVE
Director Troupe reported that Christmas Eve is on a Saturday this year. She will contact the haulers to let them know that we plan to be closed on Christmas Eve and New Years Eve.
PUBLIC COMMENT
Lisa Thibodeau reported that Recycling for Wildlife was bought out by AAA Recycling and E-Cycling went out of business.
CLOSED SESSION – EMPLOYEE EVALUATION AND TO REVIEW PROTECTED NONPUBLIC DATA, MINNESOTA STATUES SEC 13.44 SUBD 3.
Commissioner McNally moved to go into closed session at 10:20 a.m., second by Commissioner Hallan, all in favor, motion carried (4-0).
Commissioner McNally moved to go back into session at 10:54 a.m., second by Commissioner Oslund, all in favor, motion carried (3-0).
Commissioner McNally moved to promote Gerrald Nohner to leadman with a wage increase of $1. He will be responsible to train other employees for backup for his position. Permission is granted to hire one additional full-time equipment operator, second by Commissioner Oslund, all in favor, motion carried (3-0).
OCTOBER MEETING DATE
The October Meeting is scheduled for Monday, October 10, 2016 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Greene asked for a motion to adjourn. Commissioner Oslund moved to adjourn the meeting at 10:55 a.m., second by Commissioner McNally, all in favor, motion carried (3-0).
Respectfully submitted,
Barbara Wilder
Recording Secretary